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Data Matching Applications
In 2000, PCCL designed and developed a specific type of Data Matching software to automate the manual 3-way match of supplier invoice data, or card payment transaction data against receipted purchase order data.
Since 2000, PCCL have continued to develop and enhance this popular type of solution. PCCL now offers a number of variances of this Data Matching software, designed to meet the individual requirements of our customers.
This is our most popular type of Data Matching software. The schematic shows an overview of this process with a step-by-step notation to explain each function:-
Step-by-step of PCCL Data Matching Software Applications:
- Card Holders (Buyers) raise orders on any type of ordering/booking system. The order data is passed to the Supplier (Visa Merchant).
- The Supplier (Visa Merchant) then provides the goods/services ordered, which the Card Holders (Buyers) may also receipt on the ordering/booking system.
- The Supplier (Visa Merchant) will then process the card transaction through a card terminal. The Acquiring and Issuing banks will authorise the transaction, and payment will normally be made to the Supplier (Visa Merchant) in 2 – 4 days.
- Each PCCL Data Matching Software Application will have a hierarchy structure, including a System Administrator. Receipted Purchase Order data is exported from the ordering/booking system and imported by the System Administrator, through a specifically built interface into the Matching System.
- The System Administrator will also receive electronic transaction files from their card issuing bank. This data is then also imported by the System Administrator through a second specifically built interface into the Matching System.
- The PCCL Data Matching Software Application will then match specific fields in both data sets to tie receipted purchase orders to the appropriate card transaction data. Tolerances can also be built into the matching logic.
- Successfully matched data is then exported from the PCCL Data Matching Software Application in an agreed format to allow the data to be imported into the Card Holders (Buyers) accounting system for cost allocation purposes.
- Management Information reports on expenditure and exceptions are also created.
PCCL have provided this type of software to many Government organisations and private corporates. Applications have been successfully provided to match various types of order data from major ERP and eProcurement systems to all levels of card transactions.
This version of our Data Matching software is also used to match Travel Agent booking data to card transactions.
If you wish to have further details of our Data Matching Software Applications, then please do not hesitate to contact us.
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